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Manager of Asset Management

Job Title: Manager of Asset Management

Reports To: Director of Operations

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong and self-sufficient.  As stewards of the land, we will ensure that the best sustainable practices are followed, now and in the future.  We remain proudly determined. 

Job Purpose

As a key player in our leadership team, this Manager is responsible for designing and implementing an asset management system, one which ensures our infrastructure assets are sustainably managed over their full lifecycles.

This leader will have a strong focus on asset management strategies, systems, and practices to achieve optimal return on investment, maximized life expectancy, and effective deployment of SFN’s property, infrastructure and equipment portfolio.

Duties and Responsibilities

Asset Management

Develop and maintain an asset management plan for the Nation.  Create and implement preventative and predictive maintenance plans for each of the assets utilizing manufacturer recommendations, inspection concepts, lifecycle analysis, and industry best practices. Ensure the appropriate use of internal resources and external consultants for the repair and maintenance of assets.

  • Determine types of assets, which details to record, and when, with a key focus on:
    Fleet
    Housing
    Public Buildings
    Water Systems
    Roads
  • Incorporate all of the plans into a short-range work schedule (1yr) and long-range work plan (5-20yrs) to be executed by your direct reports
  • Develop and maintain a five-year Capital Plan to ensure the long-term viability of the SFN residences, and public assets, and infrastructure; preparing and implementing strategic and operational plans to support the maintenance of these assets during their lifespan
  • Provides recommendations for capital improvement or additions, ensures these ventures are accompanied by a feasibility study and fall within budget
  • Ensures new capital purchases or builds have a sustainable maintenance plan developed and implemented

 

Budget Management and long-term planning

  • Determine Funding Options such as ISC, CMHC, and Own Source and apply for funding opportunities as they arise
  • Appropriately budget for and spend funds to maintain, repair, and purchase assets; effectively utilize funds per their agreements and reporting requirements
  • Leads, implements, and accesses funding for all new capital projects
  • Oversees capital projects, collaborating with the team of experts including engineers, architects and project managers
  • Reports to the Director of Operations on all capital projects, ensuring Council and community are informed
  • Completes annual reporting on Community Assets and Infrastructure systems as required to MTSA, FNIIP, and ACRS
  • Works with CMHC and CIRNAC (Crown-Indigenous Relations and Norther Affairs Canada) to access funds, completing necessary reporting to funders
  • Approves contracts per DOA spending authority

Team and Program Management

  • Effectively facilitates regular team meetings to forecast, prepare, update, and manage asset management budgets; incorporating the information based on manager’s variance reports and annual work plans
  • Works with contractors and engineers on large scale projects to address community needs and related infrastructure
  • Oversees and approves the Contract Administrators’, Housing Operations Lead’s, and Maintenance/Public Works Lead’s annual work plans and annual budgets; conducts regular meetings to review variance reports on budgets
  • Works with service providers to ensure we are getting fair market rates for services and recommends opportunities for improvement and cost savings to the Director of Operations
  • Participates in the management team of SFN, attending meetings regularly and bringing forward issues and recommendations for discussion and decision
  • Maintains a positive image and professional working relationship for the Saulteau First Nations with industry, government, other First Nations, non-governmental organizations, staff, community members and others

Management of Program Staff

  • Coaches and mentors’ staff on asset management best practices; ensures valuable and timely work order completion information is documented
  • Monitor’s performance of staff and ensures a healthy and safe work environment
  • Responsible for hiring, orientation, supervision, training, and safety of all department staff
  • Conducts regular performance appraisals with their team members, providing constructive feedback and managing performance as required
  • Manages office procedures, ensures that filing systems are maintained and comply with the Access to Information Act
  • Provides positive leadership to all staff, encouraging a team approach, professional attitude, personal wellness and good management-staff relations, always modeling best practices in this regard

 

 

Qualifications and Skills

Relevant post secondary degree and/or a technical trade, combined with;
a)5 years experience applicable to Asset Management, lifecycle analysis, and preventative maintenance planning, or;
b) 5 years experience applicable to Capital Infrastructure Planning

Additional qualifications considered to be an asset in this role are as follows:

  • Municipal Affairs course or equivalent with knowledge of relevant municipal, provincial and federal laws relating to public works and related systems
  • Ability to read blueprints, maps and engineered designs
  • Completion of SWS (Small Water Systems) Operator’s course
  • Experience working in a First Nation environment
  • Knowledge of SFN community, culture, and values
  • Well-developed problem solving and conflict resolution skills
  • Project management knowledge as well as long range planning skills
  • Excellent oral and written communication skills, including strong negotiation and proposal writing
  • Ability to present and write complex reports for a range of audiences
  • Business acumen and basic knowledge of financial reporting and budgets
  • Superb Excel and technical computer skills
  • Well rounded leadership skills; able to inspire, influence and enthuse staff, partners and elected members and proven ability to instigate and facilitate change
  • Maintains high level of confidentiality in the handling of information

 

Work Conditions

  • Work is performed primarily during the hours of 8:00 a.m. to 4:30 p.m. Monday through Thursday, and part days on Fridays
  • Occasional travel may be required

 

Additional Info

  • Application Cut Off Date: Monday, 06 December 2021
  • Position Start Date: Thursday, 16 December 2021
  • Position Type: Permanent
  • Expected Hours: Full Time
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