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General Finance Clerk

Job Title

General Finance Clerk

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong and self-sufficient.  As stewards of the land we will ensure that the best sustainable practices are followed, now and in the future.  We remain proudly determined. 

Job Purpose

The purpose of this role is to provide administrative and transactional support to the Accounts Payable and Accounts Receivable functions with the Accounting and Finance Department. Reporting to the Accounting Supervisor, the finance clerk performs a wide variety of financial recordkeeping duties, processing both incoming and outgoing monetary transactions, verifying financial data, maintaining accurate records and resolving accounting issues. This role provides the front-line customer service and communication for the finance department. Interacting with co-workers, clients, funders, vendors, and community members, this position requires an individual that is both dynamic and multi-faceted.

Duties and Responsibilities

Accounts Payable Administration

  • Purchase order creation, cheques, invoices, cheque requisitions, and bank statements
  • Enters invoices, reconciles vendor statements to invoices and ensure appropriate approvals are obtained, ensuring timely payment to vendors and maintaining positive relationship of SFN and vendors
  • Utilizes computer systems to run databases, pay bills and order supplies
  • Processes payments once approved
  • Codes, totals, batches, enters, verifies and reconciles transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements.
  • Audits accounts to make sure that payments orders contain full details and are processed in a timely manner.
  • Provides professional and cordial customer service, accepting payments or providing refunds.
  • Calculates, prepares and issues documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements.
  • Prepares period or cost statements or reports as required.
  • Responds to customer inquiries, maintains good customer relations and solves problems.
  • Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
  • Stay current with all regulations, practices, tax laws, reporting requirements and industry trends.
  • Performs other duties as required.

Accounts Receivable Administration

  • Completes and reconciles the monthly bank statement, cross referencing cheques and posting monthly recurring transactions.
  • Collects and deposits cash and cheques received at the administration desk and codes and posts to the appropriate accounts.
  • Issues invoices for services rendered, reimbursements, mutual benefit agreements, rent and propane, maintaining accurate records of payments and any reimbursements.
  • Reconciles tenant accounts with Adagio system.  Reviews transactions for completeness and accuracy including coding and proper record keeping.
  • Ensures that supporting signed agreements are on file for revenue sharing agreements.
  • Provides professional customer service, accepting payments or providing refunds.
  • Prepares statements or reports as required.
  • Responds to customer inquiries, maintains good customer relations and solves problems, preparing and issuing statements and rent receipts as requested.
  • Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
  • Performs other duties as required.

Qualifications and Skills

  • Minimum Certificate in Accounting or Business Administration; preference to Diploma in either discipline
  • Formal accounting or human resources training (i.e. Accounting courses, CAPA, or applicable certificates) with a minimum 2 years working experience in either accounts payable or receivable roles
  • Experience doing bank reconciliations in an large or government organization is considered an asset
  • Current knowledge of generally accepted accounting rules, practices, tax laws, and reporting requirements
  • Effective communication skills with individuals at all levels of the organization
  • Computer literacy and data entry experience, including effective working skills of MS Word, Excel and e-mail and Adagio accounting program
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
  • Good organizational, time management and prioritizing skills so incumbent can work well under pressure and meet set deadlines
  • Ability to interpret and implement company policies and procedures
  • Attention to detail in all areas of work
  • Criminal Records check

Work Conditions

  • Work is performed primarily during the hours of 8:00 a.m. to 4:30 p.m. Monday through Thursdays
  • Manual dexterity required to use desktop computer and peripherals

Additional Info

  • Application Cut Off Date: Tuesday, 21 June 2022
  • Position Start Date: Monday, 04 July 2022
  • Position Type: Permanent
  • Expected Hours: Full Time
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