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Accounts Receivable Clerk

Job Title

Accounts Receivable Clerk

Reports To

Accounting Supervisor

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong, and self-sufficient.  As stewards of the land, we will ensure that the best sustainable practices are followed, now and in the future.  We remain proudly determined. 

Job Purpose

The Accounts Receivable Clerk processes and reconciles financial records and data relating to payments received by Saulteau First Nations (SFN) from tenants, members, and government departments. This role contributes to the stewardship of the financial records of Saulteau First Nations ensuring the long-term financial sustainability of the community.

Duties and Responsibilities

Accounts Receivable Administration

  • Completes and reconciles the monthly bank statement, cross referencing cheques and posting monthly recurring transactions.
  • Collects and deposits cash and cheques received at the administration desk and codes and posts to the appropriate accounts.
  • Issues invoices for services rendered, reimbursements, mutual benefit agreements, rent, and propane, maintaining accurate records of payments and any reimbursements.
  • Reconciles tenant accounts with the Adagio system.  Reviews transactions for completeness and accuracy including coding and proper record keeping.
  • Ensures that supporting signed agreements are on file for revenue sharing agreements.
  • Preparation of the GST Public Service Bodies’ Rebate application.
  • Provides professional customer service, accepting payments or providing refunds.
  • Prepares statements or reports as required.
  • Respond to customer inquiries maintains good customer relations and solve problems, preparing and issuing statements and rent receipts as requested.
  • Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing, and photocopying.

Other

While the Accounts Receivable Clerk is ultimately responsible for the above duties, it is expected that this position will eventually be cross-trained in the other Finance Clerk positions, such as Accounts Payable, General Finance, and Payroll. Other cross-trained duties may include:

  • Purchase order creation, cheques, invoices, cheque requisitions, and payroll processing.
  • Performs other duties as required.

Qualifications and Skills

  • Minimum Diploma in Accounting; preference to Degree in Accounting.
  • Formal accounting training (ie Accounting courses) with a minimum of 2 years of working experience in accounts receivable capacity.
  • Experience in and have proven ability to do bank reconciliations.
  • Experience with FN contracts and revenue-sharing agreements is an asset.
  • Current knowledge of generally accepted accounting rules, practices, tax laws, and reporting requirements.
  • Effective communication skills with individuals at all levels of the organization
  • Computer literacy and data entry experience, including effective working skills in MS Word, Excel, and e-mail and the Adagio accounting program.
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Able to work efficiently as a part of a team as well as independently.
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
  • Good organizational, time management, and prioritizing skills so the incumbent is able to work well under pressure and meet set deadlines.
  • Ability to interpret and implement company policies and procedures.
  • Attention to detail in all areas of work.
  • Criminal Records check.

Work Conditions

  • Work is performed primarily in the office with hours of work set as 8:00 a.m. to 4:30 p.m. Monday through Thursdays.
  • Extra time may be required during peak seasons including our annual audit.
  • Manual dexterity is required to use desktop computers and peripherals.

 

Additional Info

  • Application Cut Off Date: Wednesday, 17 August 2022
  • Position Start Date: Monday, 22 August 2022
  • Position Type: Permanent
  • Expected Hours: Full Time
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