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General Finance Clerk


Job Title

General Finance Clerk

Job Purpose

The purpose of this role is to provide administrative and transactional support for all finance functions. Reporting to the Office Manager, the finance clerk performs a wide variety of financial recordkeeping duties, processing both incoming and outgoing monetary transactions, verifying financial data, maintaining accurate records, and resolving accounting issues. This role provides the front-line customer service and communication through interactions with co-workers, clients, and vendors.

Duties and Responsibilities

Accounts Payable Administration

  • Purchase order creation from vendor quotes
  • Enter invoices and include appropriate details
  • Reconcile vendor statements to invoices
  • Reconcile accounts receivable invoices to vendor invoices for 3rd party vendors
  • Invoice and direct deposit requests
  • Reconcile vendor invoices to timesheets provided
  • Ensure invoices obtain the appropriate approvals, ensuring timely payment to vendors, and maintaining positive relationship with vendors
  • Utilize computer systems to run databases, pay bills and order supplies
  • Process payments once approved
  • Audit accounts to make sure that payment orders contain full details and are processed in a timely manner
  • Respond to vendor inquiries, maintain good customer relations, and solve problems
  • Maintain digital filing records on a regular basis

Accounts Receivable Administration

  • Record jobs into accounting system
  • Gather documents to create invoices for approval
  • Send invoices to clients once approved
  • Record deposits received and post to the appropriate accounts
  • Provide professional customer service, accepting payments or providing refunds
  • Respond to customer inquiries, maintain good customer relations and solve problems, prepare and issue statements

 Payroll Administration

  • Enter new employee’s information into database
  • Enter time slips accurately and to the appropriate job
  • Complete payroll weekly (as per union agreement)
  • Ensure all remunerations, reimbursements, deductions, taxes, and benefits are entered accurately and in a timely manner
  • Send payroll draft for approval
  • Send payroll direct deposits and pay stubs on time
  • Make corrections if required
  • Collect payroll deduction payments for their designated stakeholders

Other Finance Administration

  • Complete and reconcile the monthly bank statement and Visa statements, cross referencing outgoing and incoming amounts and posting monthly recurring transactions
  • Reconcile general ledger accounts
  • Calculate, prepare, and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements
  • Prepare period or cost statements or reports as required
  • Perform related clerical duties, such as word processing, and maintaining filing and record systems
  • Stay current with all regulations, practices, tax laws, reporting requirements and industry trends
  • Additional administrative tasks as assigned

Qualifications and Skills

  • Concrete understanding of debits and credits
  • Minimum 2 years working experience in related area (accounting, bookkeeping, etc.)
  • Experience doing bank reconciliations is considered an asset
  • Experience working with Sage 50 is considered an asset
  • Current knowledge of generally accepted accounting rules (GAAP), practices, tax laws, and reporting requirements
  • Effective communication skills with individuals at all levels of the organization
  • Computer literacy and data entry experience, including effective working skills of Microsoft Office 365 including SharePoint
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
  • Good organizational, time management and prioritizing skills so incumbent can work well under pressure and meet set deadlines
  • Ability to interpret and implement company policies and procedures
  • Attention to detail in all areas of work

Work Conditions

  • Work is performed primarily during the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday
  • Manual dexterity required to use desktop computer and peripherals


Additional Info

  • Application Cut Off Date: Tuesday, 11 October 2022
  • Position Start Date: Monday, 24 October 2022
  • Position Type: Permanent
  • Expected Hours: Full Time
  • Email Application To: This email address is being protected from spambots. You need JavaScript enabled to view it.
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